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Telfair Community Association

Summary of Major Accomplishments for 2019

Summarized from monthly meeting minutes/agenda from Feb 2019 to Jan 2020:

Dear residents,

If you have misplaced or not received your Delegate Voting Ballot, please contact our office via e-mail at telfair@sterlingasi.com or by calling 832-678-4505. Residents that are listed on the account as the primary account holder(s) will be able to pick up a copy of the ballot either in person at our on-site office located at 121 Telfair Central Blvd (During normal business hours), or by e-mail.

Important: To obtain a copy of a ballot, the owner of the property will need to submit or show a valid photo id with the name and address as it is on the ballot.

No ballots will be issued without a valid photo ID.

Thank you!!!

(ALL delegate voting will cut off on January 20, 2020, at 5:00 PM)

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Neighborhood Delegate Election


ONLINE VOTING


Homeowners will start receiving ballots via US mail the week of December 23rd.
The link below will go live on December 26, 2019.

We encourage everyone to vote for their
Neighborhood Delegate using the online process.

Once you've received your ballot, you may click on this link:

2020 Delegate Voting

To log in and cast your vote.

If you are unable to go to the website
automatically, please place this address in your address bar:
https://SterlingASI.electionrunner.com

You will need your ballot in hand as you will be asked to select your
Neighborhood number then enter your Voter ID and Voter Key to
login; all are listed on your personalized ballot. Once your vote is cast, you will see a message on the screen thanking you for voting
as your confirmation you've completed your important part in the
election process.


Online voting will close on Monday, January 20th at 5:00 PM


Thank you for voting and thank you for caring about your beautiful
community!

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Dear residents,

You should receive ballots to vote for your neighborhood delegate as early as next week. Once you receive your ballot, please visit www.Telfairlife.com for your voting link!

Board Candidates

Theresa Hollaway - Incumbent

Deepak Kanwar – Incumbent

Sanchali Basu

Carlos G. Cardenas

Deepak Chandwani

Nick Gosda

Meenu Dave

Ravi Ranjan

Ping Zhou

Every vote matters! Please be sure to vote!!!!

__________________________________________________________________________________________________________________

The Telfair Community Association Annual Meeting will be held on Tuesday, January 21, 2020 at Telfair Central Hall – Hall D.

Check-in will start at 6:30 pm

Attached you will find the 2020 Delegate Willingness to Serve Form as well as the 2020 Board Willingness to Serve Form.

The Board appreciates your willingness to serve and encourages you to complete the enclosed Willingness to Serve Form and return it by December 15, 2019, via email to jponce@sterlingasi.com, hand delivery, via the drop box at the on-site office, or via USPS mail to Telfair Community Association, 121 Telfair Central Blvd., Sugar Land, TX 77479. Your name will not be placed on the ballot for election as a Delegate if the Willingness to Serve Form is not received on or before the above deadline date.

  • Delegates will now serve a two-year term. The term will begin upon the close of the annual meeting following the election.
  • If you are elected to fill a position as a Board of Director you will be asked to execute a Code of Conduct Policy.
  • All Willingness to Serve Forms must be signed by the candidate to be placed on the ballot.

Summary of Important Dates:

December 15, 2019 Deadline to Receive All Willingness to Serve Forms: Delegate & Board

December 20, 2019 Ballots Mailed to Residents for Delegate Election

January 20, 2020 Deadline to Vote Online Closes at 5:00 PM

January 20, 2020 Deadline to Receive Ballots - Must be returned by 5:00 PM

January 21, 2020 Delegate Election Results & Annual Meeting

January 28, 2020 Election of Board of Directors by Delegates (4 open terms only)

Current Telfair Board of Directors and Terms:

Srini Chittaluru – Board President – 2018-2020

Parvez Hussain – Sr. Vice President – 2019-2021

Tommy Philips – Vice President – 2019-2021

Haiping Ni – Secretary – 2019-2021

Deepak Kanwar – Treasurer – 2019-2020

Srikirishana Venugopal – Director – 2018-2020

Theresa Holloway – Director – 2019-2020

(Please select the links below to access the forms or visit www.Telfairlife.com and find the documents under the "Telfair Forms, Meetings, and Docs")tab.

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Election Oversight Committee

Meeting notices, Willingness to Serve Forms as well as Assessment Notices have been sent and should be arriving in mailboxes any day, please keep a lookout. This year's Annual Meeting will be held on January 21, 2020, registration starting at 6:30 pm in Telfair Central Hall - Hall D. On this evening the delegate election results will be announced. In order to comply with our By-Laws and Election Oversight Committee has been formed; Article 3, Section 3.4 (a)"at least 60 days prior to any election of directors by the Voting Delegates, the Board shall appoint an Election Oversight Committee consisting of a chairman, who shall be a sitting Board member not seeking re-election, and three or more Owners or representatives of Owners in the event an owner is not an individual as per Article 4.1 of the Community Charter. The Election oversight Committee shall serve until the close of the election for which they were appointed. The name of the Election Oversight Committee members shall be announced in the notice of each election". The Election Oversite Committee will be in place through the January 2020 elections of both Delegates and Board.

The Members are:

Chairman: Srikrishna "Venu" Venugopal

Angela Segura

Jeffrey Huang

Sujan Gade

Andrew "Drew" Stackel

We thank you all for volunteering to serve your committee on the

Election Oversight Committee.

__________________________________________________________________________________________________________________________________________________________________________

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Telfair Community Association Facebook Page


Dear Telfair Residents,

In an effort to be transparent with the community, the Telfair HOA Board of Directors has utilized the opinion of legal counsel regarding the Telfair Neighbors Facebook page. The Telfair Neighbors page is a private Facebook page that is administered by a former board member and was never approved by the Telfair HOA as the official Facebook page for our community.

The board understands the importance of staying connected and delivering vital information to the residents of Telfair. As your board, we have decided instead of spending HOA fees and resources reclaiming the Telfair Neighbors Facebook page, we have decided to create a new Telfair Facebook page - Telfair Community Association. This new community page will be a fresh start of a dialogue between residents, delegates and the HOA board; it will not be managed by Sterling ASI. To prevent the scenario that occurred with the former board member, this page will be managed and updated by existing board members and a committee led by delegates moving forward. We encourage all homeowners and residents to "Join" this page on Facebook and to share this information with your neighbors.

This page will only be as positive and informative as the neighbors that contribute to its content, would appreciate your help to grow this community Facebook page. Welcome to the new Telfair Community Association Facebook page, click here -->https://www.facebook.com/groups/telfair/

Sincerely,

Telfair Community Association Board

_____________________________________________________________________________________

Email Notifications

Telfair Community Association Owners,

In an effort to better serve the residents of Telfair and to have open communication pertaining to your account we ask that you take a moment and set up your Sterling ASI account to receive E-mail Notifications.

You can do this by following 4 very simple steps. For your convenience, the instructions are listed below and attached if you are more of a visual person.

1. Log in to Sterlingasi.net

  • Should you need your login/registration information please contact SterlingASI to obtain it. Sterling can be reached by e-mail, chat, or telephone.
  • Phone: 832-678-4505
  • Chat: Sterlingasi.net: Click chat now, if it is after 5:00 PM please leave a message and a representative will get with you the following day.
  • E-mail: Houston@sterlingasi.com

2. Once you login select User Profile

3. After selecting user profile select Email Options

4. After selecting the email option you will see a list of options to choose from

  • You will need to enter a valid e-mail in the email address section
  • Please check the notices you want to receive via e-mail
  • After finalizing your notification you will need to select SAVE

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Compliance Procedure

Compliance Procedure
(Updated 9-16-19)
One of the many benefits of owning a home in a Deed Restricted Community is the commitment among neighbors to maintain their property in a neat, attractive, and well-landscaped condition to enhance the overall beauty and aesthetic appeal of the Community.
How the process works. The Telfair Community is driven by the management team once per month. That means that every home is reviewed on a regular basis for non-compliance. The goal of sending out a deed restriction letter of non-compliance is to help preserve the level of beautification and aesthetic appeal that you, as a new Telfair owner, originally bought in to. When the community is driven the management looks at many different items, such as but not limited to, trash cans that are visible to public view, dead or dying landscaping, faded wrought iron (fences, balconies, driveway gates, or light fixtures) & visible mold/mildew on the home, back of the homes visible from the levee/lake, just to name a few.
Step 1 - If a compliance issue is noticed then a courtesy letter is sent and a photo uploaded to your account. The courtesy letter allows owners 30 days to correct the violation or communicate with the management team. TCA strongly encourages all residents to contact Telfair@sterlingasi.com with corrective action to avoid fines as well as to keep Telfair aesthetics. If you have not already done so, please visit Sterlingasi.net to set up your account. This will allow you to receive e-mail notifications on all sterling account related information and to view account details, such as uploaded pictures, at your convenience.
Step 2- If a compliance issue has not been resolved after the 30 day courtesy letter is sent then a second courtesy letter will be sent giving the owner an additional 30 days to cure the violation or communicate with the management team.
Step 3 - If the correction has not been made when the management drives the community after the 60 day courtesy period than a third letter is sent via certified mail at the owner's expense. Please note a $25 Certified Letter fee is automatically added to Resident’s account at this stage.
Step 4 - If the compliance issue is still not resolved after the two 30 day courtesy letter period and after the certified letter is sent, then and a fine letter is sent and charged to the owner's account. The fine is in addition to Certified Letter fees in the amount of $25
Step 5 - If the compliance issue is still not resolved after giving the owner 120 days to comply, the account will be turned over to legal. Telfair Community Association Board will pursue legal action for non-compliance. Residents will be responsible for all fines and legal fees associated until the compliance issue is resolved.
The Community Charter of Telfair, as well as the Fine Policy, is located for review on Telfair Life.
Please be sure to look at the Community FAQ located on Telfair Life to learn how to set up your account to receive e-mail notifications of violations from Sterling ASI




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